a signature to your email messages
a simple principle of Internet marketing that you include the URL
of your Web site on your stationery, business cards, brochures,
etc. But how about in your email messages?
messages should typically include a signature with your contact
information, including your Web page address. For instance, my signature
looks like this:
Hoffmann, Web Coordinator
Extension Communications & Educational Support
Washington State University
311-C Hulbert Hall
Pullman, WA 99164-6244
mind you, it would be utterly inefficient to type that into each
and every email message that I send. Fortunately, email programs
allow you to automatically add a signature to the end of your messages.
a signature to Microsoft Outlook
- Start with the Tools menu, then click Options, click the
Mail Format tab, then click the Signatures button. (Or: In Outlook
2007, when writing a message, you can go to your Message tab,
select the "Signature" button, then select "Signatures..." in
the drop-down menu.)
- Click the "New" button
to create a new signature. Type your signature into the text
- On the right of the Signatures window, you can choose the
email account to which you will apply the signature. You can
also choose to add it to all new messages, and separately to
replies and forwards.
all do I put in my email signature?
about your name & title, mailing address, phone & fax
numbers, and Web site URL? Some people put in a slogan or marketing
message, the WSU nondiscrimination clause, or the like. Outlook
can hide your email address in the "From" field, so you may want
to add this as well..
you have an email program other than Outlook,
just search your program's Help files for "Signatures."